1. Funding
  2. Grants
  3. Guide
  4. If You Receive a Grant

If You Receive a Grant

Project and micro grants (individuals, groups and organizations)

Acknowledging Canada Council support

You must acknowledge the support of the Canada Council in all promotional material associated with the grant. To learn more, see Logos and acknowledgment.

Reporting & changes to your project

You must provide all reports that are required as part of the terms and conditions of the grant. Details about updates and reports are outlined in your grant notification and your Grant Acceptance form.

You must contact us immediately if you decide to make changes to your proposed activities or organization (for example: changes in the activity budget, to key artistic personnel or to the start or end date). Council must approve any major changes to your funded activities before you carry them out.

You may be eligible for Application Assistance to pay someone to help you with the application process if you are experiencing difficulty and self-identify as:

  • an artist who is Deaf, hard of hearing, has a disability or is living with a mental illness
  • a First Nations, Inuit or Métis artist facing language, geographic and/or cultural barriers.
Traveling abroad

If you are planning to travel abroad as part of your project, you can request a letter of introduction identifying you as a Canada Council grant holder. Presenting the letter to the cultural attaché at the Canadian embassy or high commission, to other officials, or to arts organizations may allow access to facilities not available to the general public. Contact your Program Officer to request the letter. Global Affairs Canada may also be able to help you present your project through official channels.

It is advisable to learn about any visa requirements from a consulate or the consular section of the embassy of the country concerned. Contact the host country’s embassy or consulate in Canada, and inform Global Affairs Canada. If you are traveling abroad to countries requiring visas, you should also communicate with individuals and institutions in the host country before traveling abroad.

Taxes

Because Canada Council grants are considered taxable income, you may wish to receive the funds in the same year(s) that you have expenses related to your activities. You may also request to receive your project grant over multiple years. The Canada Council issues T4A slips to individuals at the appropriate time. If you have any tax-related questions, contact the Canada Revenue Agency or your provincial or territorial revenue department. Read more about income taxes and your grant.

Enhanced review

The Canada Council may randomly or selectively undertake a deep analysis of recipients’ activities after a grant has been awarded. This may include

  • Substantive review of application documentation
  • Site visit
  • External assessment of activities
  • Request for substantiation of financial information provided
  • Audit of an applicant or project

Grant amounts may be reviewed or revised if Enhanced Review has found serious misrepresentation or errors in a profile registration, a grant application or a report.

Core grants (organizations)

Acknowledging Canada Council support

You must acknowledge the support of the Canada Council in all promotional material associated with the grant. To learn more, see Logos and acknowledgement.

Canadian Arts Data / Données sur les arts au Canada

Canadian Arts Data / Données sur les arts au Canada (CADAC) collects, disseminates and analyses financial and statistical information about Canadian arts organizations. As a core grant recipient, you are required to complete the “CADAC Financial Form for Arts Organizations” and the “CADAC Statistical Form for Arts Organizations”. To learn more, see CADAC. Publishers receiving core grants are required to complete the Canada Council form requesting financial and statistical data.

Parliamentary appropriation

Should its parliamentary budget appropriation be reduced, the Canada Council may adjust funding allocated to your organization.

Payments and reporting

Grant acceptance

You must first accept your grant in the portal by the date stated in your results package; otherwise the grant will be cancelled.

Requesting a payment

Your first annual installment can be requested any time after the beginning of your fiscal year by fulfilling all conditions provided in your results package.

Your remaining annual installments can be requested at the beginning of your fiscal year, by submitting an Annual Update Report.

The Annual Update Report includes:

  • Annual Update Form
  • Updated appendices from your original core grant application (for the year just completed and the one starting).
  • Updated financials
    • For magazines and literary publishers - update and submit the Financial Summary Document for your current year to your program officer.
    • For all other recipients - update your financial projections in CADAC for your current and upcoming fiscal year(s).

Payments will be issued upon approval of your submission and after April 1 (the beginning of Canada Council’s fiscal year).

Mid-year Reporting

Six months after your fiscal year-end, you must report on the completed year.

The report includes:

  • Financial Statements *
    • For magazines and literary publishers - submit your financial statements directly to your program officer.
    • For all other recipients - upload the completed year’s financial statements to CADAC.
  • Financial and Statistical actuals
    • For magazines and literary publishers - submit the Financial Summary document to your program officer.
    • For all other recipients
      • Record the completed year’s financial information in CADAC.
      • Record the completed year’s statistical information in CADAC.

* The type of financial statement required is based on the size of your organization’s Canada Council core grant.

  • If you receive $100,000 or more per year, you are required to submit an Audited Financial Statement.
  • If you receive between $50,001 and $99,999 per year, you are required to submit a Review Engagement or an audited financial statement.
  • If you receive $50,000 or less per year, you may submit an internal financial statement.

Enhanced review

The Canada Council may randomly or selectively undertake a deep analysis of recipients’ activities after a grant has been awarded. This may include

  • Substantive review of application documentation
  • Site visit
  • External assessment of activities
  • Request for substantiation of financial information provided
  • Audit of an applicant or project

Grant amounts may be reviewed or revised if Enhanced Review has found serious misrepresentation or errors in a profile registration, a grant application or a report.