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Payroll and Pension Clerk

Closing date: 1 December 2021
Competition: 140078 (Internal/External)
Status: Temporary full time until January 2024
Section: Human Resources and Organizational Development
Salary Scale: $53,533 to $62,482
Location: Ottawa

This competition is open to all candidates who meet the eligibility criteria. This competition will have a hiring priority for Deaf people and people with disabilities. Candidates from these groups who wish to qualify for preferential consideration must self-identify. This initiative is in support of the Council’s employment equity goals.

About the Canada Council for the Arts

Join our team and play a role in supporting Canadian creativity. The Canada Council is a dynamic, highly-respected federal Crown corporation with a mandate to foster and promote the study and enjoyment of, and production of works in, the arts for the benefit of all Canadians. We offer competitive salaries and benefit package. For more information about the Canada Council for the Arts, please visit our website at www.canadacouncil.ca.

About the role

Under the direct supervision of the Payroll Officer, the incumbent is responsible for coordinating and delivering pay and pension-related transactions and services.

As the Payroll and Pension Clerk, you will:

  • collect, verify, and process pay and pension-related information/documents. Input related information into the Unit 4 system, monitor employee attendance, including paid/unpaid leaves, and absenteeism;
  • complete official government forms;
  • ensure accurate filing and distribution of documents/reports (New Hire Reports, ROE, T4s, monthly reports, etc.);
  • perform calculations and run related reports (calculations, bonus payments, pension deductions, etc.);
  • maintain internal system integrity;
  • expeditiously resolve any employee or bank inquiries;
  • complete general clerical duties (i.e., signatures, electronic filing, data entry for pension updates);
  • perform other related duties.

You will not be required to travel. On occasion, you may be required to work irregular hours.

This position is located in Ottawa.

Requirements of the position

*Important: Please submit your resume clearly demonstrating how you meet the following qualifications for Education and Experience. Please note that selection for further consideration will be based solely on the information provided in your resume and in the application form.


  • Minimum two (2) year diploma in general accounting, human resources, or an equivalent combination of education and professional experience related to the responsibilities of the position


  • Two (2) years of administrative or related experience
  • Experience in extracting information from various sources for reporting purposes
  • Payroll association certification would be an asset
  • Experience working in the Unit 4 system would be an asset


  • Knowledge of the principles and practices of payroll activities in a unionized environment
  • Sound knowledge of MS Office suite, Human Resources Information Systems and research techniques

Skills & Competencies

  • Strong interpersonal and communication skills (verbal and written)
  • Demonstrated analytical and problem-solving skills in determining and initiating appropriate actions in the resolution of general payroll and pension-related issues
  • Strong attention to detail
  • Ability to work in a fast-paced environment
  • Ability to exercise discretion and maintain strict confidentiality
  • Demonstrated collaborative team-orientation
  • Ability to multi-task, deal with competing priorities and set deadlines

Bilingual Requirements

  • This position requires the use of both official languages. The requirements in the second official language are: an advanced level in oral and in reading comprehension and an intermediate level in writing.

Vaccination Requirements

In accordance with the Council’s vaccination status policy and procedure, all employees of the Canada Council for the Arts are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act. This is a condition of employment and it applies to all hiring status (indeterminate/regular, temporary, and casual). Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment you will then be contacted to confirm your proof of vaccination.

How to apply

Send the completed Application Form your cover letter and resume prior to the closing date by email at competition@canadacouncil.ca quoting the competition number(s) that you are applying for. If possible, please send all documents as one PDF file.

For more information, please contact us by e-mail at competition@canadacouncil.ca

We thank all applicants for their interest; only those selected for an interview and/or a written exam will be contacted.


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The Canada Council for the Arts is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups (women, visible minorities, Indigenous peoples and persons with disabilities) when you apply. Please note that while Council uses other terms such as Indigenous (for Aboriginal peoples) in this posting, Council uses the terminology prescribed by legislation for the purposes of employment equity monitoring and reporting.

We are committed to providing a workplace that is inclusive and accessible to all. Should you require accommodation during the staffing process, please do not hesitate to contact a member of our Human Resources team.

Application Form

Télécharger Application Form [PDF, 149 KB] 

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Send the completed form to:

email: competition@canadacouncil.ca

Human Resources, The Canada Council for the Arts,
150 Elgin Street, P.O. Box 1047,
Ottawa, Ontario, K1P 5V8.