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Coordinator, Information Management

Closing date: 27 July 2021
Competition: 140066 (Internal/External)
Status: Temporary Full-time until August 31, 2024
Section: Information Technology and Information Management
Salary Scale: $72,176 to $85,189
Location: Ottawa

This competition is open to all candidates who meet the eligibility criteria. This competition will have a hiring priority for Indigenous people, Black people, Asian people, and racialized people. Candidates from these groups who wish to qualify for preferential consideration must self-identify. This initiative is in support of the Council’s employment equity goals.

About the Canada Council for the Arts

Join our team and play a role in supporting Canadian creativity. The Canada Council is a dynamic, highly-respected federal Crown corporation with a mandate to foster and promote the study and enjoyment of, and production of works in, the arts for the benefit of all Canadians. We offer competitive salaries and benefit package. For more information about the Canada Council for the Arts, please visit our website at www.canadacouncil.ca.

About the role

Under the direct supervision of the Manager, Information Management, the incumbent is responsible for the implementation of federal guidelines for records management for all aspects of the Canada Council business operations.

As the Coordinator, Information Management, you will:

  • manage the Council’s information holdings according to legislative policies that govern its maintenance and protection;
  • facilitate the right of access to the Council’s records;
  • be responsible for the Canada Council's Information management classification system;
  • develop and implement records and information management policies, guidelines and procedures;
  • review and update the library services, information architecture and lifecycle management in accordance with Library and Archives Canada (LAC) standards and policies;
  • manage the retention of information holdings to the control of LAC;
  • coordinate project delivery;
  • be responsible for the conservation quality standards practices to preserve the Council’s history;
  • assess information management needs;
  • perform other related

You may not be required to travel but on occasion, work irregular hours.

This position is in Ottawa.

Requirements of the position

*Important: Please submit your resume clearly demonstrating how you meet the following qualifications for Education and Experience. Please note that selection for further consideration will be based solely on the information provided in your resume and in the application form.


  • Three (3) year college diploma or equivalent work experience and specialized training in the field of records and information management


  • Minimum five (5) years of experience directly related with the principal responsibilities of the position
  • Experience in the management of information systems in alignment with Council’s business processes, IM best practices and, related legislation and directives


  • In-depth knowledge of Library and Archives Act and the Multi-Institutional Disposition Authority (MIDA) as well as Treasury Board policies and procedures related to the administration of documents in a government setting
  • In-depth knowledge and expertise of classification systems, evolving issues and trends knowledge of records and information management and conservation techniques
  • Knowledge of the Access to Information Act and the Privacy Act and other related government regulations, laws and acts governing information holdings

Skills & Competencies

  • The ability to interpret policies and legislative requirements
  • Solid understanding of Microsoft SharePoint Online (SPO), including the configuration of SPO libraries, related information architecture and access controls
  • Maintains a high-level of customer service and assists in delivering SPO training to clients and stakeholders
  • Ability to draft sensitive and complex reports

Bilingual Requirements

  • This position requires the use of both official languages. The requirements in the second official language are: an intermediate level in oral and reading comprehension and basic in writing

How to apply

Send the complete Application Form quoting the competition number listed above and a copy of your resume to the attention of Mylène Mougeot, Human Resources, prior to the closing date by email at competition@canadacouncil.ca.

For more information please contact Mylène Mougeot at 613-566-4414 or 1-800-263-5588, extension 4124 or by e-mail at competition@canadacouncil.ca

We thank all applicants for their interest; only those selected for an interview and/or a written exam will be contacted.


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The Canada Council for the Arts is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups (women, visible minorities, Indigenous peoples and persons with disabilities) when you apply. Please note that while Council uses other terms such as Indigenous (for Aboriginal peoples) in this posting, Council uses the terminology prescribed by legislation for the purposes of employment equity monitoring and reporting.

We are committed to providing a workplace that is inclusive and accessible to all. Should you require accommodation during the staffing process, please do not hesitate to contact a member of our Human Resources team.

Application Form

Télécharger Application Form [PDF, 149 KB] 

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Send the completed form to:

email: competition@canadacouncil.ca

Human Resources, The Canada Council for the Arts,
150 Elgin Street, P.O. Box 1047,
Ottawa, Ontario, K1P 5V8.