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Administrative Assistant

Closing date: 30 November 2021
Competition: 104351 (Internal/External)
Status: Temporary Full-time until June 1, 2022
Section: Public Lending Right Program
Salary Scale: $53,533 to $62,482
Location: Ottawa


About the Canada Council for the Arts

Join our team and play a role in supporting Canadian creativity. The Canada Council is a dynamic, highly-respected federal Crown corporation with a mandate to foster and promote the study and enjoyment of, and production of works in, the arts for the benefit of all Canadians. We offer competitive salaries and benefit package. For more information about the Canada Council for the Arts, please visit our website at www.canadacouncil.ca.

About the role

Under the direct supervision of the Manager and Executive Secretary, Public Lending Right Program, the incumbent provides administrative and clerical services on the day to day function of the section.

As the Administrative Assistant, you will:

  • perform data entry and title research in support of the annual PLR library sampling;
  • follow up with registrants on support material;
  • respond to general inquiries and provides basic program information to clients;
  • digitize and archive information as per policies and processes of the PLR Program;
  • prepare electronic versions of PLR registration materials for posting online;
  • serve as the administrative link between the PLR team and the Digital and Brand team;
  • communicate technical requirements to external service providers for PLR registration form;
  • respond to general inquiries related to PLR Program;
  • perform other related duties.

You are not required to travel but on occasion, work irregular hours.

This position is located in Ottawa

Requirements of the position

*Important: Please submit your resume clearly demonstrating how you meet the following qualifications for Education and Experience. Please note that selection for further consideration will be based solely on the information provided in your resume and in the application form.


  • Two (2) year college diploma in administration of related field, or the equivalent knowledge gained through specialized training and experience.


  • Two (2) years of experience directly related to the responsibilities of the position


  • Basic knowledge of bibliographic and library collections practices and standards

Skills & Competencies

  • Ability to work within tight deadlines and under pressure
  • Ability to follow established protocols and administrative procedures
  • Excellent interpersonal and communication skills
  • Excellent data entry and records management skills
  • Demonstrate initiative and strong attention to details
  • Solid organizational and administrative skills
  • Proven ability to exercise good judgment, tact, and discretion
  • High proficiency in MS Office Suite


  • Familiarity with Sitecore
  • Experience in HTML and web related software

Bilingual Requirements

  • This position requires the use of both official languages. The requirements in the second official language are: an intermediate level in oral and reading comprehension and a basic level in writing.

Vaccination Requirements

In accordance with the Council’s vaccination status policy and procedure, all employees of the Canada Council for the Arts are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act. This is a condition of employment and it applies to all hiring status (indeterminate/regular, temporary, and casual). Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment you will then be contacted to confirm your proof of vaccination.

How to apply

Send the completed Application Form your cover letter and resume prior to the closing date by email at competition@canadacouncil.ca quoting the competition number(s) that you are applying for. If possible, please send all documents as one PDF file.

For more information, please contact us by e-mail at competition@canadacouncil.ca

We thank all applicants for their interest; only those selected for an interview and/or a written exam will be contacted.


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The Canada Council for the Arts is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups (women, visible minorities, Indigenous peoples and persons with disabilities) when you apply. Please note that while Council uses other terms such as Indigenous (for Aboriginal peoples) in this posting, Council uses the terminology prescribed by legislation for the purposes of employment equity monitoring and reporting.

We are committed to providing a workplace that is inclusive and accessible to all. Should you require accommodation during the staffing process, please do not hesitate to contact a member of our Human Resources team.

Application Form

Télécharger Application Form [PDF, 149 KB] 

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Send the completed form to:

email: competition@canadacouncil.ca

Human Resources, The Canada Council for the Arts,
150 Elgin Street, P.O. Box 1047,
Ottawa, Ontario, K1P 5V8.