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Program Assistant

Closing date: 4 January 2023
Competition: 103630 (Internal/External)
Status: Regular Full-time
Section: Creating, Knowing, Sharing: The Arts and Cultures of First Nations, Inuit and Metis
Salary Scale: $53,533 to $62,482
Location: Hybrid (telework with onsite expectations in Ottawa)

This competition is intended for candidates who identify as belonging to First Nations, Inuit or Métis communities. Candidates from these communities who wish to be considered must self-identify. This initiative is in support of the Council’s employment equity and diversity goals.

About the Canada Council for the Arts

Join our team and play a role in supporting Canadian artistic creativity and cultural life. The Council for the Arts (the “Council”) is a dynamic, highly respected federal Crown corporation with a mandate to foster and promote the study and enjoyment of, and production of works in, the arts for the benefit of all Canadians. We offer competitive salaries and a considerable benefits package. For more information about the Council, please visit our website at www.canadacouncil.ca.

About the role

Under the direct supervision of the Program Manager, the incumbent performs a variety of administrative support functions including the preparation and coordination of documents, reports and financial data to support the grant delivery process.

As the Program Assistant, you will:

  • assist with the organization, execution and documentation of the assessment process in accordance to policies;
  • coordinate logistics for webinars, committees and meetings;
  • respond to general inquiries or redirect inquiries as appropriate;
  • perform other related duties.

You may be required to travel up to ten (10) days per year and on occasion, work irregular hours.

This position is located in Ottawa.

Requirements for the position

*Important: Please submit your resume and a cover letter clearly demonstrating how you meet the following qualifications for Education and Experience. Please note that selection for further consideration will be based solely on the information provided in your cover letter, resume and application form.

Education

  • Secondary school diploma and some specialized training related to the responsibilities of the position

Experience

  • Two (2) years of experience in the administrative or secretarial field

Skills & Competencies

  • Ability to use modern office technology, equipment and software
  • Ability to work with multiple and strict deadlines
  • Solid initiative, judgment, prioritization, organizational and interpersonal skills
  • Attention to detail and high level of accuracy
  • Excellent time management and administrative skills
  • Bilingualism (English and French) would be an asset
  • Knowledge of an indigenous language would be considered an asset

How to Apply

In addition to filling out the application formplease submit your resume and cover letter in a single PDF to competition@canadacouncil.ca. Please address them to the attention of Chantal Riendeau, Talent Acquisition Specialist. Please ensure you submit both components of your application before the deadline indicated on the job posting.

Accommodation

We are committed to providing a workplace that is inclusive and accessible to all. Should you require accommodation during the staffing process, please do not hesitate to contact a member of our Human Resources team.

For people who are Deaf, hard of hearing, or TTY users, please use your preferred MRS (Message Relay Service) or IP service to contact us.

Employment equity

The Canada Council for the Arts is committed to building a skilled and diverse workforce that reflects the individuals and communities we serve. We invite applications from individuals with any combination of backgrounds, origins, identities and forms of self-expression. The Council is committed to enhancing representation of the following groups within its workforce: Indigenous people, Black people, racialized people, Deaf people, people with disabilities, women, and members of 2SLGBTQI+ and gender diverse communities.

Self-identification

We encourage you to include information on how you identify in the Voluntary Self-Identification section of the application form. This information is used during the recruitment process to enhance representation of historically underserved and marginalized communities, as per the Employment Equity Act and the Council’s ongoing commitment to equity. This information is also used for reporting at an aggregate level.